TERMS & CONDITIONS
1. Terms and Conditions of Membership
This document sets out the terms and conditions that apply to membership of the United Dance Organisation (UDO), and is entered into with the named individual or corporate subscriber.
UDO reserves the right to change these Terms and Conditions at any time and undertakes to communicate material changes to all Members within an appropriate time.
Membership of UDO entitles the subscriber to benefits including, but not limited to, discounts for UDO publications, training and events (including priority notification and bookings) and other services as offered. These benefits and services may alter from time to time, with the current offer always listed on our website and in membership publicity and joining forms.
Anyone with an interest in UDO may join as a member. UDO reserves the right to refuse membership should this interest not be demonstrable. Becoming a member of UDO carries no legal responsibility for the member in respect of UDO, nor does it carry voting rights at meetings or liability in respect of any debts of UDO. The term ‘member’ is the name used to describe the group of people and organisations that access UDO services and benefits via a subscription programme.
Applications from new members will be processed within 2 working days. At present, there is no charge for membership. In the event that a charge is introduced, full details will be provided.
A member may terminate his or her membership at any time and without providing a reason. UDO reserves the right to cancel membership at any time and without reason should it so determine.
UDO accepts no liability whatsoever for any harm, damage, or loss, howsoever caused, through being a member of the UDO.
These Terms shall be governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction to hear or decide any claim, action or proceedings and to settle any disputes arising out of or in connection with the Terms, and for these purposes each party irrevocably submits to the jurisdiction of the English and Welsh courts.
As a condition of membership, members give permission to UDO to video and photograph members at UDO events and furthermore, allow them to be used for publicity on their websites and any social media platforms and any promotional materials. Such videos, pictures and promotional materials may be seen by and sold to the general public.
Any gymnastic / break dance type moves are carried out at the members own risk and UDO cannot be held responsible for any injury caused thereby.
If members have a medical condition that can be affected by physical activity they take part at their own risk, especially if they have been advised by medical staff not to take part in physical activity.
Members represent their dance school and as such members behaviour and conduct should reflect this. Any conduct that is deemed inappropriate may be considered by the UDO committee and could result in members and / or the dance school being excluded from taking part in any future events.
By signing up as a teacher with UDO, the member agrees to the following teacher Code of Conduct:
Teachers have overall responsibility for the conduct for the parents and dancers associated with their dance school.
They will be the first point of contact for any incidents within their school and it is their duty to inform UDO of any matters which might be relevant.
Teachers will instruct parents and dancers to bring queries and complaints to their attention and will then liaise with UDO on their behalf. The issues should be raised with UDO before public comments are made on platforms such as social media.
Conduct in relation to UDO as well as that of dancers and parents could lead to the teacher being brought before the UDO committee which may result in individual dancers, teams or the entire dance school being excluded from attending a future event or events.
A teacher with UDO agrees to ensure that persons with parental authority will subscribe to the following parent Code of Conduct:
Parents have responsibility for their own children and those under 18 in their care. They will ensure their behaviour and conduct is appropriate and does not interfere with other attendees or the running of events.
If their behaviour is deemed inappropriate then this could result in them and their children being brought before the UDO committee which could result in them being excluded from any future events.
Any questions or issues will be addressed to the dance school teacher in the first instance before contacting UDO.
5. Event Bookings / Attendance
The following terms and conditions apply to a booking or reservation for an event:
All deposits are non-refundable and a cancellation 12 weeks or less prior to the event date will incur a liability to pay the full amount of the event ticket.
If the event is cancelled or postponed then a full refund of the ticket price will be provided or a transfer of funds to the purchase of a ticket(s) to an alternative event.
If the event venue is changed but the dates remain the same, no refund will be issued.
Parents and guardians accept responsibility for any child / children under 18 during the entire event. If not attending the event, parents and guardians must ensure that their child is in the company of a responsible adult that they have chosen who has agreed to take responsibility.
Guests aged 18 and over will conduct themselves in an appropriate manner throughout the event. This includes, taking care of children under their responsibility, not purchasing alcoholic beverages for any person under the age of 18 or providing such person with alcoholic drinks. They must not drink alcohol in excess.
Guests must refrain from any physical altercations with any other attendees and any conflicts should be reported to their dance school teacher in the first instance.
Guests will refrain from any illegal activity, including but not limited to the use of recreational drugs.
Applicable only to dance school leaders:
Dance school teachers / leaders of a school attending an event have overall responsibility of the conduct of the persons attending with their school.
They will be the first point of call for any incidents within their school and, if necessary, will inform a senior member of UDO staff or senior member of Venue staff depending on the situation.
Conduct during events, if deemed unacceptable, could lead to all members of their party being asked to leave the event and potentially being excluded from future UDO events.
Any damage caused at an event, to the venue, accommodation, UDO property, hire property or other members’ property by teachers or those under their control may lead to a claim for the cost repairing damage or replacement of damaged items. Where appropriate, the facts will be reported to the police.
Information about the United Dance Organisation (UDO Ltd):
Unit 8, Melyn Mair
Cardiff, CF3 2EX
Telephone: (+44) 02920 799199
UDO Limited is a private limited company registered in England and Wales no 6439256. VAT registration number 933723227.
UDO will through the membership registration and renewals process collect data about you and / or your organisation. UDO will use this information to enable it to provide you with information about UDO and its activities and to ensure that those who are participating in UDO events are UDO members.
UDO will only obtain such personal data as is necessary for the above purpose and will remedy any inaccuracy without delay. If your personal information changes you should notify UDO.
Personal data will be protected against unauthorised or unlawful processing and against accidental loss, destruction or damage. All appropriate technical and organisational security measures will be used to ensure the protection of personal data.
UDO will not provide or share your personal data with third parties. Any information about third parties’ products or services will be provided to you by UDO in the event that you have indicated you are prepared to accept such information.
You have the right to receive information in relation to the identity of the data controller whether or not your personal data is being processed and if so the nature and purposes of that processing. You will receive information about any personal data breach that is likely to result in a high risk to your rights and freedoms.
Personal data will not be reclaimed after you cease to be a member.
Some content available via our sites may not be appropriate for children under a certain age. In some cases, ratings will be displayed to indicate the suitability of content or access may be restricted to certain age groups. Parents and guardians should supervise their children's access to our websites and in particular, their use of any community areas.
2. Intellectual Property
All intellectual property rights in the information and content available on our sites belong to UDO or our licensors. Much of the content is protected by copyright, trade mark and other laws. Unless otherwise stated, content may be copied only for your personal use. Content should not be modified, performed, published, transferred to anyone else or used for any commercial purpose. Except to the extent permitted by applicable law, you must not disassemble, de-compile, reverse engineer or otherwise break or attempt to break encryption protecting the content.
Our sites are provided on an "as is" basis. At times, sites may not be available or may be affected by faults or maintenance work, or by circumstances outside our control. No warranty is given about the quality, functionality, availability or performance of our sites or any content on the sites. We reserve the right to change, suspend or withdraw content from our sites, to suspend your registration or access to our sites, or to discontinue any site or site feature at any time without notice. You are responsible for your Internet Service Provider fees and any other fees related to your use of our sites.
You must not damage, interfere with or disrupt access to our sites or their content, nor do anything that may impair functionality or interfere with another person's access to our sites or their content. You must not use the sites or their content in any way that is unlawful or damaging to UDO, our affiliated companies or any other person.
You are entirely responsible for any text, video, audio, images, photographs or any other materials or content you provide for our sites. Please use any available community tools responsibly. In particular, do not post content that infringes the law or third party rights, or which includes activities or statements which are discriminatory, offensive, obscene or defamatory or which may cause offence to others on grounds of nationality, ethnicity, gender, sexuality, religion, faith or disability. You should not use the community areas for any commercial purpose.
You grant us a perpetual, worldwide, non-exclusive, royalty-free and fully transferable right to use, copy, modify, publish and display any content which you post or upload on our sites, and to incorporate it in other works. You waive any moral rights which you may have in this content.
5. Links to other sites
We have not approved or checked any third party sites linked to our sites and we are not responsible or liable in any way for their content. Your use of third party sites will be subject to the terms and conditions of those sites.
UDO does not warrant the accuracy, reliability or completeness of any information contained on our sites. To the fullest extent permitted by law, UDO, our affiliated companies and/or licensors exclude all liability for any loss or damage suffered by you or any third party whether direct or indirect, incidental or consequential and howsoever arising from your use of or access to, or inability to use or access a site, including any loss of data or damage caused by downloading content from our sites.
7. Governing law